Either 15 minutes in the morning or in the evening can help you to get the most out of your day. No missed appointments, tasks, or overlooked goals. If you spend those 15 personal minutes with yourself to really concentrate on what matters most to you, your day will be more fulfilling.
Make a master list. This is a very powerful tool. This keeps you from forgetting things you need to do. The list will hold you accountable, plus let you see all your accomplishments as you check them off.
Prioritize the things you have to do. A: High Value (Things you use or need every day) B: Medium Value (Things that you use or need several times a week) C: Low Value (Things that might come in handy some day) D: Total Waste (Waste of time, space and money)
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Start Your Day Off Right
Develop a morning routine so that you get all you need to accomplish done. Imagine starting a day off at work with your dishes done, your bathroom clean, and your clutter-spots in order. This will keep your day running smoothly and for the most part, worry-free.
Remember to make it a part of your routine to update your planner/organizer. Use this time to review your goals, track your progress, and reward yourself.
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Use Reminder Services
The Internet offers many reminder services to help you remember appointments, special days, and important tasks. Take advantage of this free service and never be late again (of course, barring unforeseen occurrence).
If you are in the office extremely early or extremely late, before or after business hours, and the phone rings, don´t answer it!
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Choose the Right Planner Size
There are a wide variety of planner sizes out there: pocket, compact, classic, and monarch. If you do a lot of business and take a lot of notes, the monarch may be for you. If you do a lot of business, but not enough to carry around a 8x11 planner with you, the classic or compact planner may suit you best. Otherwise, go for the slim, pocket-sized planner. There isn´t a lot of writing room, but just enough to write down "To Do´s" and appointments and main information you need.
It is a good idea to set up an annual schedule to get routine things done around the home. For instance, have a certain time during the year to wash your windows (spring and fall) or clean the furnace (spring or fall).
A handheld planner is for those who like to have access to a lot of information at their fingertips. You can have your dayplanner, your address book, your calculator, other programs (like a daily newspaper, Excel spreadsheet, Word documents, etc.), Task List, and other tools in one tiny planner that fits into the palm of your hand.
A paper planner is for those who like to see everything at a glance, who like to be able to create forms and enter information on paper, and who like to have space to write down their thoughts, notes, etc.
When meeting with busy people, (doctor, dentist, CEO...)ask for the first appointment of the day. Your chances of having to wait are reduced, therefore saving you time!
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Scheduling Appointments Efficiently
Let's face it in society today we are just a bunch of multitasking, overbooked, hardworking individuals trying to stay ahead of the game. We want to provide a good product/ service. We want to make everyone happy. But we forget it's ok to slow down and breathe. It's ok to slow down.
How can we slow down? Its simple don't overbook your appointments. Yes, it's important to keep things moving along efficiently. We want that well oiled machine working for us. Just remember to be well oiled it has to get oiled. Thereby the machine has to stop and be serviced. We can apply this to our daily lives. We need to sit down and relax, breathe, think and readjust. Don't rush from appointment to appointment, or worse yet overbook those appointments so that if you need to pause or your customer/ client needs to pause it doesn't throw your whole day off.
If you take the time to schedule the appointments with allowance for a five or ten minute break between each one you and your client/ customer will appreciate you more. You become ten times more efficient. Why? Because you are calmer, you are more aware and you are ready for that appointment, not wheeling from the last one. Your customer/ client will be ten times more grateful. You'll probably get ten times more business. Slow down and make more money.
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Schedule
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Just Do It
As difficult as it may sound, if you are holding off on doing something because you just don´t want to do it, just do it and get it over with.
Are you a morning person or a night person? Your efficiency may increase if you arrange your tasks as much as possible around the rhythms of your body. Try scheduling top-priority projects during your peak hours, routine work during your "low" time. The key is to start now, no matter what!
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